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Asset Reliability & Compliance, Connected

Keep Every Asset Reliable. Keep Every Inspection Accountable.

Maintora connects asset management, preventive maintenance, inspections, and compliance in one operational platform.

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Inspections are closed by scanning the asset, not by ticking a box

Illustrative product interface with sample data. Not a customer result or a platform statistic.

Built for teams responsible for critical assets, maintenance and compliance.

  • Manufacturing
  • Industrial Facilities
  • Energy & Utilities
  • Infrastructure
  • Facility Management
  • Safety & Compliance

The gap

Maintenance problems rarely stay in one system.

A spreadsheet holds the asset list. A WhatsApp group holds the follow-up. A folder holds the photographs. Nothing holds the connection between them, so the answer to a simple question takes a week to assemble.

Scattered asset data

Nobody agrees what you own

Equipment lives across spreadsheets, purchase records and the memory of whoever has been there longest. The register is out of date before it is finished.

Missed inspections

The schedule slips quietly

A recurring check has no owner and no reminder, so it is skipped without anyone deciding to skip it. The first sign is a failure, not a warning.

Unclear responsibility

Everyone assumed someone else

Internal team or contracted vendor, this shift or the next: when responsibility is not recorded against the asset, it is negotiated after the fact.

Weak audit evidence

The work happened. Prove it.

A signed sheet in a drawer says a person wrote a date. It does not say anyone stood at the asset. Under audit, that difference is the whole argument.

Maintora connects the entire workflow.

See the chain

Platform

One system from asset to assurance.

Every record is a link in one chain. A maintenance plan belongs to an asset. An inspection belongs to a plan. A defect belongs to an inspection, a corrective action to the defect, and the evidence to all of it. Follow any link in either direction.

  • Know what you own.
  • Know what needs attention.
  • Know who is responsible.
  • Know what happened.
  1. Asset

    The physical thing, with its location, category, criticality and QR label.

  2. Maintenance plan

    How this asset is looked after, and by whom: internal team, AMC vendor, or no plan.

  3. Inspection

    A scheduled checklist, generated from the rule and assigned to a person.

  4. Issue / defect

    A failed check becomes a defect on the asset, with photographs and notes.

  5. Corrective action

    Owned work with a due date, tracked until the defect is closed out.

  6. Evidence

    Scan time, answers, photographs and identity, recorded as the work happens.

  7. Compliance

    A position you can show, per asset, per site, per period.

Why it matters

Most tools store these as separate lists. Maintora stores the links between them, so “which overdue inspections are on critical assets under an external vendor?” is a filter, not a project.

Capabilities

Six parts, one record.

Each area is useful alone and stronger connected. They share one asset register, one set of people and one audit trail.

Asset Management

Know what you own, and where it is

One register for every asset, from a pump to a fire extinguisher, with the detail that makes it findable in the field.

  • Asset register with categories, criticality and custom fields
  • Sites, buildings, floors and locations down to the column number
  • QR labels generated and printed per asset
  • Full asset history: inspections, defects, actions, transfers
See the register

Maintenance Management

Say how each asset is maintained

Every asset carries one of three maintenance modes. The mode decides what the system asks for and who it holds responsible.

Internal Maintenance Team Your own team owns the work. Plans, schedules and assignments live in Maintora.
AMC — External Vendor A contracted vendor owns the work. This mode also carries the contract data: vendor, contract period, scope and renewal.
No Maintenance Plan A deliberate setting for assets that are tracked and inspected but not on a maintenance schedule.
Why this matters

Inspections

Scheduled checks that actually close

Recurring rules generate the work. The scan at the asset closes it. Nothing is marked complete from a desk.

  • Recurring schedules by interval, generated automatically
  • Checklists with pass, fail, reading and photograph answers
  • Assignment to a person or a team, with due dates
  • Statuses kept distinct: Scheduled, Due, Overdue, Completed, Failed, Missed
Follow an inspection

Compliance

A position, not a pile of paperwork

Compliance is computed from the same records the field team creates, so it is current by construction rather than by reporting cycle.

  • Compliance position per asset, site, category and period
  • Overdue and missed inspections surfaced before the audit finds them
  • Statutory and internal check regimes tracked side by side
  • Exportable for auditors, insurers and internal review
See the evidence

Audit Evidence

Proof that the work was done at the asset

Each completed inspection keeps the scan, the time, the answers, the photographs and the person. The record is written as the work happens.

  • Scan-verified completion, timestamped at the asset
  • Photographs attached to the checklist item that failed
  • Immutable activity trail per asset and per record
  • Answer the question “was it inspected?” in one screen
Open a record

Teams & Vendors

Responsibility recorded, not assumed

Internal staff and external vendors work in the same system, with access scoped to what each is actually responsible for.

  • Roles for administrators, supervisors, technicians and vendors
  • Vendor accounts limited to their own assets and jobs
  • Assignment by person or team, visible on the asset
  • Every action attributed to a named account
Access controls
Maintenance mode

“No AMC” does not mean unmaintained. An asset on the Internal Maintenance Team mode is properly maintained. AMC is one mode of three and the only one that carries contract data, so reading “no AMC” as “not maintained” misreports your own register — usually against the assets your own team looks after best.

How it works

From QR scan to completed inspection.

Four steps, in order, every time. The sequence is the control: each step produces the record the next one needs, and the scan is what makes step 01 real.

  1. Identify

    A technician scans the QR label fixed to the asset. Maintora opens that asset, not a search result: its history, its open defects, its maintenance mode and who owns it.

    Output: verified asset & time

  2. Inspect

    The checklist for the due inspection appears. Each item is answered on the spot, with a reading or a photograph where the check calls for one.

    Output: answered checklist

  3. Resolve

    A failed item raises a defect against the asset and a corrective action against a named owner, with a due date. The inspection can close; the defect stays open.

    Output: owned corrective action

  4. Prove

    The record is sealed with the scan, the timestamp, the answers, the photographs and the identity of whoever did the work. It is evidence from the moment it is written.

    Output: audit record

Oversight

See what needs attention before it becomes a problem.

The dashboard is ordered by consequence, not by date. Critical assets with overdue inspections come first; everything healthy stays quiet. The two vocabularies stay separate throughout, because an asset can be mechanically healthy and still be overdue for inspection.

Illustrative product interface with sample data. Not a customer result or a platform statistic.

In the field

Built for the people doing the work.

The field app is not the dashboard made smaller. It shows one job at a time, in large targets, for someone standing at a machine in poor light, often wearing gloves.

Illustrative product interface with sample data. Not a customer result or a platform statistic.

The scan is the proof

An inspection is closed by scanning the label on the asset. There is no path that completes one from a desk, because that path is exactly what an audit is testing for.

One job per screen

Scan, then the asset, then the checklist, then the issue. No nested menus, no side navigation, nothing that needs a second hand or a steady surface.

Large targets, legible type

Controls are sized for gloved hands and text is set above the small-print threshold, because a plant floor at night is the real operating condition.

A failure becomes work, immediately

Reporting an issue from a failed check creates the defect and the corrective action there and then, so the follow-up does not depend on someone remembering.

Audit evidence

When someone asks, “Was it inspected?” — have the answer.

Not a spreadsheet row that says someone typed a date. A record that names the asset, the person, the time they were standing in front of it, what they checked, what failed, and what was done about it.

Every completed inspection produces one of these automatically. Nothing is assembled afterwards, which is the only reason it can be trusted afterwards.

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Illustrative product interface with sample data. Not a customer result or a platform statistic.

Administration

Set up once, run it yourself.

The parts an operator configures and then rarely thinks about again. All of it is in the product, not a support ticket.

  • Organisation
  • Sites & locations
  • Users & roles
  • Notifications
  • Integrations
  • Security
  • Audit logs
  • Plan & billing
  • Data & recovery

Built-in controls

What the platform enforces.

These are capabilities in the product, described plainly. Where a control is enforced in the database rather than the interface, that is stated, because it is the difference that matters.

Role-based access

Administrators, supervisors, technicians and vendors each see only the screens and records their role covers.

Organisation data separation

Each organisation's data is isolated at the database layer, not filtered in the browser, so a request cannot reach another organisation's records.

Audit history

Every status change, assignment and completion is recorded with the account that made it and the time it happened.

Data export

Your asset register, inspection history and evidence can be exported for auditors, insurers or migration.

Backup & recovery

Regular backups with a documented restore procedure, so recovery is a process rather than an improvisation.

Secure authentication

Account-based sign-in with administrator-controlled password resets and no self-serve access to an unapproved account.

Granular permissions

Approval is required before a new sign-up can read anything at all. Access is granted by an operator, never assumed.

Vendor access control

External maintenance vendors are scoped to the assets and jobs they are contracted for, and nothing beyond them.

Maintora does not hold a third-party security certification, and this page does not claim one. The controls above describe how the product is built today. If your procurement process needs specific documentation, ask us and we will tell you plainly what exists.

Solutions

Where teams put it to work.

Six starting points. Each uses the same register, the same people and the same evidence trail, which is why a team can begin with one and add the next without a migration.

Preventive maintenance

Work that happens before the failure

Recurring plans per asset, generated on schedule and assigned to an owner, whether that owner is your team or a contracted vendor.

Inspection management

Every check accounted for

Rules, checklists, assignment and completion in one place, with the scan closing the loop and the misses visible instead of silent.

Asset compliance

Statutory checks you can evidence

Fire equipment, lifting gear, pressure systems and electrical assets tracked against their required regimes, with the record to show for it.

Facility operations

One register across buildings

HVAC, lifts, generators, water systems and safety equipment across multiple sites, with location detail down to the floor and column.

Safety audits

Findings that turn into actions

An audit walk raises defects against real assets with photographs, and each one carries a named owner and a due date until it is closed.

External vendor management

Hold the contract to the asset

AMC scope, period and renewal recorded on the assets they cover, with vendor accounts scoped to their own work and their own evidence.

The name

Four commitments, built into the name.

Maintenance, Organisation, Reliability, Assurance. Each one is a thing the product has to actually do, not a value on a wall.

Keep assets maintained

Plans, schedules and corrective work per asset, in whichever of the three maintenance modes fits how that asset is actually looked after.

Connect people, assets, sites and responsibilities

One register, one set of locations, one set of accounts. Responsibility is a field on the record, not a conversation someone half remembers.

Reduce missed work and surprises

Recurring work is generated rather than remembered, and what is slipping is visible while there is still time to act on it.

Evidence that work actually happened

The scan, the timestamp, the answers, the photographs and the person, written as the work is done and kept as the record of it.

Get started

Bring your assets, maintenance and compliance into one system.

We will walk through your asset register, your inspection regimes and how your maintenance is actually split between internal teams and vendors, then show you what that looks like in Maintora.

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Maintora.net · Asset Reliability & Compliance, Connected